Copyright © 2012 Intersect Systems Inc.
Clark's Encyclopedia of Records Retention
Intersect Systems Inc. publishes Clark's Encyclopedia of Records Retention in digital format compatible with Intersect Systems' Retention Schedule Manager software series which includes Retention Developer / Manager / Researcher (Retention DMR). The Encyclopedia of Records Retention covers about 95% of the business records created and used by businesses and other organizations in the United States, including over 4,000 records titles and related descriptive information and retention recommendations.
Make Intersect's Retention Developer / Manager / Researcher and Clark's Encyclopedia the central framework for your company's records control schedule:
- Clark's Encyclopedia of Records Retention is the ideal starting point for any business records control schedule, providing a comprehensive list of records series titles that help insure uniform naming conventions throughout your organization. 2012 Edition updated for Sarbanes-Oxley. Get a handle on Sharepoint retention concerns.
- Clark's provides initial suggestions for retention requirements for the included Records Titles.
- Clark's allows easy, point-and-click editing of Record Series Titles, descriptions, and related information to help customize and update your Records Control Schedule as appropriate.
- The Retention Developer / Manager / Researcher software provides a comprehensive, intuitive, and easy-to-use software system that allows you to select Records Titles from the Encyclopedia to include in your company's schedule.
Researching various sources and refining and maintaining a Records Control Schedule is a continuing process for corporate Records Managers. As you research retention requirements on Records Series in your control schedule, and as you tailor these for your organization's needs based on the areas of your business operations, the nature of your business, and other considerations, add citations to your Control Schedule and edit existing citations with Retention Developer / Manager / Researcher and the unique insertion editor for quick insertion of citations and comments into your Control Schedule.
- A scrollable list allows you to maintain a current list of references and citations for selecting and adding to multiple records series titles as appropriate.
- Keep each department or division manager up-to-date on the records for which the manager's operations are responsible. Quickly set up Departmental Control Schedules with Retention Developer / Manager / Researcher's sub-schedule editor, with easy point-and-click operations. Then, provide each department in your organization with their own Departmental Control Schedule containing just the Records Series Titles that apply to that department.
- Use Retention Developer / Manager / Researcher and Retention Viewer Researcher as valuable research tool to quickly search or query the over 4,000 Records Series Titles in Clark's Encyclopedia. The Search function can search for words or phrases in any field, and the Query function can quickly select and display only the Records Series entries containing your words or phrases. The Query is multi-step, with a step-back feature, allowing quick drill-down for comprehensive searches, and easy step-backs and re-tries without having to reenter the query or start over.
- Print and distribute your Records Control Schedule and Departmental Control Schedules for distribution within your organization – help address Sharepoint retention management concerns.
- Publish your Records Control Schedule and Departmental Control Schedules on your organization's private Intranet to provide immediate access to schedule changes you may make.
With your Records Control Schedule completed, the Intersect Records Control and Management System database application interrogates your Records Control Schedule for each new container entry you make, or for each new electronic image series, to support calculating and entering appropriate retention requirements.
As a retention research tool, and as a retention schedule development and publishing system, Intersect's Retention DMR software and Clark’s Encyclopedia are a valuable resource for all types of business organizations.
Clark’s Encyclopedia of Records Retention